Reconcile orders, payouts, fees and refunds without waiting for month-end.
Ecommerce bookkeeping is a reconciliation problem as much as a transaction-entry problem. Shopify, marketplaces and payment processors can turn one order into sales, fees, refunds and a later net payout across several systems.
APAR Ops runs the recurring Shopify bookkeeping, payout-matching and exception workflow so clean activity moves through while unmatched payouts, refunds and fee differences are isolated for follow-up.
Connect the order flow to the cash that actually reaches the bank.
Payout Reconciliation
- Shopify and marketplace payout matching
- Stripe, PayPal and processor settlement matching
- Fee and refund tracking
- Unmatched payout exception lists
Supplier & Operating AP
- Supplier invoice processing
- Approval follow-up
- Payment preparation
- Recurring vendor query tracking
Bookkeeping Readiness
- Bank reconciliation support
- Transaction coding support
- Inventory and COGS input support based on agreed records
- Month-end exception follow-up
An order is not the same thing as a bank deposit.
Marketplace and payment-provider settlements bundle gross sales, fees, refunds and timing differences. The control model ties the payout back to the underlying activity and separates unmatched items before small variances accumulate across hundreds of transactions.
- Payouts are reconciled to underlying activity
- Fees and refunds are identified rather than buried in net deposits
- Unmatched differences remain visible until resolved
- Routine settlements continue without waiting on every exception
Keep the tools that already run your business.
APAR Ops works inside the systems used for the agreed workflow and adds structure around handoffs, follow-ups, exceptions and recurring tasks.
Multiple systems create timing and reconciliation gaps even when the underlying sale is simple.
The commerce platform records the order, the processor records the payment, the marketplace deducts fees or refunds, and the bank receives a net settlement later. Those systems do not always line up neatly by date or transaction.
APAR Ops runs the recurring reconciliation and exception process so the clean population is accounted for and the remaining differences are small, visible and actionable before close.
APAR Ops supports operational ecommerce bookkeeping and reconciliation. Tax treatment, revenue-recognition policy, inventory-accounting judgments and statutory reporting remain with the client's accountant or finance leadership.
What recurring finance work do you want off your plate?
Bring the workflow that keeps getting stuck, needs constant follow-up or leaves you unsure whether the numbers agree. We will use the review to identify what APAR Ops could own day to day and what should stay with your team or adviser.