For finance leaders whose AP, AR, or reconciliation volume has outgrown their current process — backlogs are growing, exceptions pile up, and month-end keeps slipping.
Serving retail, ecommerce, logistics, 3PL, and healthcare services.
| Workflow | Issue | Owner | Next action | Status |
|---|---|---|---|---|
| Billing | Missing supporting documents | Operations | Submit required support | |
| Accounts Payable | Approval pending | Finance Lead | Review invoice | |
| Accounts Receivable | Payment unmatched | AR Operations | Request remittance |
Illustrative operating view. Actual reporting is configured around the client's systems, workflows, and priorities.
APAR Ops is taking on a limited number of founding design partners. You'll get direct, hands-on access to the founder, pricing built for an early partnership rather than a standard engagement, and direct input into how the operating model and reporting evolve.
Industry experience from previous operating roles. Not APAR Ops client work.
Finance operations become unreliable when transaction volume grows faster than the underlying workflow. APAR Ops combines hands-on execution, clearer ownership, stronger controls, and practical automation to improve three critical outcomes.
Improve billing timeliness, collection coverage, promise-to-pay follow-up, dispute resolution, cash application, and ageing visibility.
Support lower DSO and fewer overdue balances.
Improve invoice validation, approval follow-up, payment readiness, duplicate checks, vendor reconciliation, and payment scheduling.
Reduce avoidable payment delays, processing errors, and uncontrolled payouts.
Track open items, missing support, unapplied cash, reconciliation issues, cut-off dependencies, and unresolved operational blockers.
Create clearer handoffs to Accounting and better month-end readiness.
APAR Ops combines experienced finance-operations ownership with practical automation. Automation supports repeatable activities where rules and controls are clear. APAR Ops remains responsible for review, communication, evidence, escalation, exception resolution, and continuous improvement.
Collect records and supporting data.
Identify the workflow, transaction type, and required action.
Check completeness, dates, rates, duplicates, and evidence.
Compare invoices, payments, receipts, orders, and account records.
Assign exceptions to the appropriate owner.
Investigate, follow up, document, and escalate.
Update queues, dashboards, forecasts, and management summaries.
Current view: Billing & AR
We do not automate a broken process. We understand it, stabilize it, measure it, and automate what should be repeatable.
The goal is not automation for its own sake. The goal is faster, more consistent finance operations with clear accountability.
Establish the starting financial and operational position using the client-provided trial balance, ageing reports, reconciliations, transaction data, backlogs, and supporting schedules.
Identify what is driving overdue balances, delayed payments, unreconciled items, repeated exceptions, and month-end blockers. Agree on measurable financial, operational, and control targets.
Execute the agreed billing, collections, payables, reconciliation, follow-up, reporting, and exception-management work.
Strengthen controls, eliminate recurring failures, improve operating consistency, and automate stable activities where automation creates measurable value.
The trial balance and supporting schedules provide a client-supplied starting benchmark. APAR Ops uses them to understand where the operation started and measure progress. APAR Ops does not assume formal ownership of the client's general ledger.
We do not only add processing capacity. We make the operation measurable, repeatable, and easier to control.
Mike Rodriguez, Founder
APAR Ops was founded by Mike Rodriguez, a finance-operations leader with experience across Shopee Philippines / Sea Group, Ninja Van, and Accenture.
His background includes leading finance-operations teams across retail and 3PL workstreams, managing high-volume transaction environments, strengthening controls, improving collections and reconciliations, and redesigning repetitive workflows through practical automation.
Finance-operations professionals led across retail and 3PL workstreams.
Daily COD flows supported.
Overdue balance reduced through segmentation, evidence reconstruction, dispute resolution, and collection controls.
Repetitive work removed through workflow redesign and automation.
Selected results from Mike Rodriguez's previous operating roles. These are not APAR Ops client results. Outcomes will vary depending on the client's data, systems, scope, controls, and execution environment.
Mike steps into the agreed finance-operations scope as a hands-on offshore contractor, runs the work, stabilizes execution, and improves the operating system around it.
Companies with an active Finance Operations Manager, AP, AR, billing, collections, reconciliation, or related finance-operations requirement.
Establish the current financial and operational baseline, identify the primary performance levers, agree on targets, and produce a prioritized action plan.
Most BPOs are paid to process volume — the more exceptions and manual work, the more billable hours. APAR Ops is structured the opposite way: the goal is to reduce the work through better controls and automation, not maximize it.
Bring the AP, AR, reconciliation, month-end, or finance-operations requirement creating the most pressure. In a focused 30-minute conversation, we will determine the most practical starting point.